Description

Duration of Internship: May 4 - June 26, 2026.

Hours per week: 35 hrs

Salary Compensation: $17.60/hr

Number of Positions available: 1

The Black Engineers of Canada team is seeking a highly motivated, smart and energetic individual to serve as our summer student Administrative Assistant. 

Responsibilities

The Administrative Assistant role will focus on administration support of the general administration of the BEC organization. 

Reporting to the President and Chair of the Board of Directors, the person in this position will have considerable opportunity for growth and learning in the areas of non-profit organizational management, advocacy, and administrative support. 

This person will support internal operational administrative functions. We are a small, energetic team with an ever-growing list of exciting opportunities, projects, and programs – which means there’s never a dull moment! 

Executive Support (20%) 

Manage President’s and the Director of Partnership's calendar and schedule appointments 
Reconcile BEC related expenses 
Prepare materials for meetings as necessary 
Respond to general inquiries from BEC generic email 

Administration (40%) 

Support all Programs committee with Marketing their programs, flyers creation, social media promotions and release.
Help the Director of Partnership close the gap in outreach to potential partners.
Respond to general inquiries from BEC info email (answer questions, redirect to right person, etc) 
Coordination and management of one major fundraising event
Support Partnership Director with projects as needed 
Maintain inventory and purchasing of office supplies and coordinate maintenance if required 
Assist with other projects as assigned which may include filing, copying, bulk mailing, responding to phone inquiries, Excel spreadsheet preparation, office management tasks, coordinating with staff in other offices, etc. 
Research for grants and subsidies for BEC organization
Grant writing and coordination of application submissions

Membership Administration (20%)

Create a marketing initiative to bridge the Gaps between actual Black Engineers in Canada and registered members

Maintain and update membership database and contribute to project design to improve database system(CRM)

Prepare written and email correspondence on behalf of BEC Membership Manager

Prepare materials for Membership Manager as necessary

Process new membership and volunteers

Write short informational articles for newsletter

Support Membership Manager with projects as needed

Update job board and process job opportunities and payments

Requirements

Qualifications:

Commitment to the mission of the Black Engineers of Canada
Strong customer-service orientation 
Strong sense of accountability to duties and responsibilities
Great time management skills, particularly in a fast paced, dynamic environment
Some familiarity with the non-profit sector (as volunteer, employee, board member, client, constituent, etc.) 
Ability to communicate professionally and effectively in English (verbal and written, online and in social media) 
Maintain high professional ethical standards 
Ability to prioritize and manage multiple projects simultaneously 
Take pride in responding quickly to all inquiries and requests 
Impeccable follow-through skills 
Intermediate to advanced skills with Google Business Suite, including Google Doc, Spreadsheet, Slide, Canva, Memberpress, website update

Education: 

Enrolled in a Degree program at a College or University and is returning to school in September 2026.