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Preferred Member Company
Lakeshores Library System (Formerly Lakeshores Library System)
Waterford, Wisconsin, United States (on-site)
5 days ago

Description

Definition 

Under the general direction and oversight of the System Director, this position performs a variety of financial- and human resources-related duties for the library system including biweekly payroll, accounts payable and receivable functions, and prepares month-end, quarterly, and year-end financial statements in accordance with state and federal reporting requirements. 

General Duties/Examples of Work 

(The list below is intended to describe the general content of and major responsibilities for the performance of the position. It is not intended to be an exhaustive statement of job duties or  requirements.) 

  • Provides professional and courteous support to library system staff, trustees, and member libraries.
  • Performs all tasks associated with bi-weekly payroll and bill runs. 
  • Processes state/federal tax reports; W2s, 1099s, 941s, and other required reports.
  • Processes invoices and receipts. 
  • Manages financial component of library bill reconciliation service.
  • Manages investment of funds. 
  • Manages funds for which the library system acts as a fiscal agent. 
  • Produces spreadsheets, and financial information/reports as needed. 
  • Monitors employee salary and benefits schedules. 
  • Reviews and revises personnel policies as needed. 
  • Assists staff with personnel matters and troubleshoots issues specific to employee benefits.
  • Assists administration in reviewing insurance policies to determine adequate coverage and implements changes as needed.
  • Ensures compliance with state and federal reporting requirements. 
  • Attends meetings of the library system Board of Trustees. 
  • Prepares the annual library system audit in consultation with a third-party audit service.
  • Provides occasional financial and HR consulting services to member libraries.
  • Performs other activities as requested by the Director.


Requirements

Knowledge, Skills, and Abilities

  • Proficiency and thorough knowledge of automated accounting systems and spreadsheet programs.
  • Comprehensive understanding of budget development. 
  • Comprehensive understanding of the purpose of internal controls.
  • Proficiency and thorough knowledge of current technologies, applications, and office equipment. 
  • Strong computer skills; proficient in Microsoft Office programs such as Excel and Word.
  • Ability to develop spreadsheets and financial reports and present them.
  • Proficiency in the use of a calculator, photocopier, computer workstation, and communications tools.
  • Excellent interpersonal skills and ability to maintain and foster cooperative and courteous working relationships with library system staff members and trustees, member library personnel and trustees, and municipal and county boards. 
  • Strong written/oral communication skills. 
  • Professional behavior and positive attitude. 
  • Ability to work in a cooperative environment. 
  • Demonstrates interest in new and emerging technologies and processes which impact system services and office functions. 
  • Ability to perform assigned tasks independently and with minimal supervision.
  • Ability to prioritize workload, manage diverse tasks, and complete projects in a timely manner. 
  • High level of organization, focus, exceptional attention to detail, and strong follow-up skills
  • Commitment to quality, accuracy, and efficiency. 
  • Strong initiative, self-directed, energetic.
  • Valid Wisconsin driver’s license and means of transportation. 

Education and Experience 

  • Two- or four-year accredited degree in accounting. 
  • Minimum of 2 years of general accounting experience. Payroll experience is a plus.
  • Experience with accounting software required. QuickBooks experience is a must.
  • Experience developing spreadsheets and financial reports. 
  • Experience working with cloud-based document platforms, including Google Sheets.
  • Experience analyzing and presenting data. 
  • Government accounting experience is a plus. 
  • Experience drafting personnel policies is desirable, but not required. 

Mental Requirements 

  • Analytical skills: Resolve novel and diverse work problems; identify problems and potential areas for improvement; utilize available information sources in decision-making; develop feasible,  realistic solutions to problems. Ability to interpret financial- and policy-related information.  Ability to prioritize workload. 
  • Communication Skills: Effectively communicate ideas and information both in written and oral forms and in standard English; receive incoming information with sometimes erroneous statements or misuse of terminology and be able to process it and work through the conversation successfully, maintaining a positive attitude and demeanor. 
  • Reading Ability: Effectively read and understand the information contained in professional resources, documentation, memoranda, reports, and bulletins. 
  • Mathematical Ability: Perform basic arithmetic [addition, subtraction, multiplication, and division], using whole numbers, common fractions, and decimals. Compute rate, ratio,  and percentage, and draw and interpret graphs and charts.  
  • Time Management: Manage multiple projects, set priorities, and meet project and assignment deadlines. 

Physical Demands 

  • While performing duties of this job, the employee is required to work on a computer for long periods of time; use hands to write, grasp, and keyboard; talk; hear; stand, walk, and with hands and arms; and lift and/or move up to fifty (50) pounds. 
  • Specific vision abilities which may be involved with this position include close vision, distance vision, depth perception, and the ability to adjust or focus. 
  • The ability to drive is required. 

Job Information

  • Job ID: 65934734
  • Workplace Type: On-Site
  • Location:
    Waterford, Wisconsin, United States
    Milton, Wisconsin, United States
  • Company Name For Job: Lakeshores Library System (Formerly Lakeshores Library System)
  • Position Title: Accounting and Human Resources Lead
  • Industry: Other
  • Job Function: Accounting/Finance
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: Associates Degree
  • Min Experience: 2-3 Years
  • Required Travel: 0-10%
  • Salary: $66,000.00 - $70,000.00 (Yearly Salary)
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