Description

Montana FFA Foundation Director/Executive Director - Job Responsibilities  August 2024

DESCRIPTION OF POSITION 

The Director of the Montana FFA Foundation is selected by, and responsible to, the Board of Directors for overall management of the organization, assets, programs, personnel, and contractual relationships in accord with its organizational mission, goals, and operational policies. As an operational officer, the director works with the Foundation Board of Directors on the development of office personnel, management of resources, strategic planning, innovation development, and the assurances of quality in the conduct of all programs and events. 

Job Description: 

Program Management: 

Perform Annual review and audit of existing programs of the Foundation. Summary and

   recommendations to be provided to the BOD annually. 

Develop and execute Foundation Programs Plan. 

Develop and implement the strategic goals and objectives of the organization. 

Provide direction and leadership toward the achievement of the organization's philosophy, mission,

   strategy, and its annual goals and objectives.

Ensure ongoing local programmatic excellence, rigorous program evaluation, staff management and

   consistent quality of finance and administration, fundraising, and communications; recommend

   timelines and resources needed to achieve the strategic goals. 

Work with the MT FFA Alumni and Association organizations as per MOUs developed. Great

   Communication is fundamental. 

Fundraising & Communications: 

Expand local revenue generating and fundraising activities to support existing program operations and  

   statewide expansion. 

Deepen and refine all aspects of communications—from web presence to external relations with

   the goal of creating a stronger brand.

Leverage external and internal presence and relationships to garner new opportunities 

Develop knowledge and experience in grant writing. 

Planning & New Business: 

Design the statewide expansion and director’s territory plan. Complete the strategic business planning     

   process for the program expansion into new markets and funding sources as approved by the Board. 

Develop partnerships in new markets, establishing relationships with the funders, and political and

   community leaders. 

Redefine and stretch entitlement mentality across the organization while continuously supporting new

   ideas and dynamic processes that help the foundation grow and win. 

Maintain flexibility to change the organization structure as requirements or opportunities arise 

Evaluate new and dynamic concepts that enhance team and organizational effectiveness. 

FINANCIAL MANAGEMENT 

Budget Development and Oversight 

Develop annual budgets for overall operations with Board approval and routinely report progress. 

Develop financial reports for the Board with comparisons to budgets submitted to the BOD for

   direction. 

Implement the Board approved organizational budget and project budgets with available funds. 

Develop and implement fiscal policies as approved by the Board.

BOARD OF DIRECTORS 

Board Communications 

Provide Monthly updates to the Board regarding program activities, fundraising progress, and other

   priority areas of organizational life for which the Board requests updates between Board meetings. 

Report on donor visits, activity, and progress toward overall budget needs as directed by the Foundation 

           President or acting Chairman.

Board Meetings 

Develop agendas and participate with progress as directed in board meetings. 

Prepare and disseminate briefing materials related to the meeting agenda. 

Board Involvement 

Actively seek all Board advice in major facets of organizational development. 

Engage Board members in fundraising per the Fundraising Plan and per individual talents

   and skills. 

Alert Board members to important organizational meetings and seek participation where appropriate

   and/or helpful. 

PERSONNEL 

Develop and manage Foundation Human Resource Policy Manual. 

Lead the development of an appropriate staff structure, complemented by the use of contracted services

   where needed. Though funding may be approved through the budgeting process, no hiring of any staff

   or contracting of services will be done without prior authorization of the board.  

With Board approval, hire, evaluate performance, implement discipline, and if necessary, terminate staff members.  

Provide leadership, coaching and counseling, work direction and support to all staff and contracted

  individuals. Detailed progress for all office staff. 

Perform annual staff performance evaluations. 

ORGANIZATIONAL VISIBILITY 

Develop, execute, and maintain a Public Outreach & Education Plan to be reviewed and adopted annually

   by the BOD. 

Seek opportunities to secure public visibility for the organization, especially through media

   outlets. 

Seek opportunities to speak at conferences, serve on panels and/or advisory bodies, attend 

   meetings, and otherwise promote the visibility of the organization before important audiences.

OTHER DUTIES AS ASSIGNED

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED 

Skilled in organizing resources and establishing priorities. Attend training as directed.

Demonstrated ability to supervise and train employees, to include organizing, prioritizing, and 

   scheduling work assignments. Utilize Board members with appropriate skill sets. 

Skilled in examining and re-engineering operations and procedures, formulating policy, and

   developing and implementing new strategies and procedures. 

Knowledge of marketing strategies, processes, and available resources. 

Ability to identify and secure alternative funding/revenue sources. Include grant requests. 

Strong interpersonal and communication skills and the ability to work effectively with a wide range of

   constituencies in a diverse community. 

Knowledge of staff hiring procedures. 

Ability to develop and deliver presentations. 

Ability to develop and maintain record keeping systems and procedures. 

Ability to establish and control large, multifaceted operating budgets and cost control

   processes. 

Knowledge and understanding of current and emerging development needs within the business

   community. 

Ability to travel as required by the position. Will require overnight stays multiple times per year

   (estimate 25-30 nights per year TBD). 

Work flexible hours including evenings and weekends as needed. 

Compensation: Salary commensurate with experience.   

Employment Disclaimer:  This job description is not a contract – management reserves the right to change its contents at any time. This

                    organization complies with the guidelines set forth in the Americans with Disabilities Act of 1990 and does not discriminate on the basis of race,

color, religion, national origin, ancestry, sex, age, or disability. This organization is an Equal Opportunity Employer.