Description
Nurses for Sexual and Reproductive Health (NSRH) provides students, nurses and midwives with education and resources to become skilled care providers and social change agents in sexual and reproductive health and justice.
NSRH is seeking a dynamic Executive Administrator who is responsible for providing high level administrative support and bookkeeping. Additionally, the Executive Administrator will help manage NSRH’s databases, including CRM and Membership Management System. The Executive Administrator will represent NSRH externally among a diverse range of audiences, including NSRH members, potential donors, public agencies and other non-profit organizations.
This is a full-time salaried position reporting to the Deputy Director.
Black, Indigenous, people of color and trans people are strongly encouraged to apply.
Primary Duties and Responsibilities:
General Administrative Support
Provide high-level administrative support to the Deputy Director and Ops Team
Maintain & manage NSRH virtual home office
Bill management (coding, invoicing etc.)
Support budget tracking and expense reporting for various projects and initiatives
Data entry & systems management
Assist in the preparation of presentations and reports
Manage printing and mailing needs
Ensure that all points of contact with NSRH via the main phone line, incoming mail, and the info@nsrh.org email account, etc. reflect the organization’s values
Manage kudoboard for team birthdays and anniversaries
Support Deputy Director in ordering team gifts (birthdays, holidays, etc.)
Communications Support
Collaborate with Comms Coordinator to ensure the creation and dissemination of high quality communications to our users
Organization website
General Newsletter
Mailings and e-blasts
Respond to questions, comments, and concerns from community members
Merchandising
Manage NSRH Store
Manage ordering and maintain inventory of supplies/swag
Other duties as assigned
Chapter Support
Support Student Engagement and Advocacy Manager in providing supplies for campus chapter events
Manage & dispense student stipends in coordination with Student Engagement and Advocacy Manager
Support Programs staff in coordinating supplies and logistics for events, conferences, etc.
Development Support
Assist Deputy Director with fundraising efforts (End of year campaign & Nurses week emails and letters and run reports)
Assist Comms Coordinator with member communications (emails, announcements, etc.)
Assist Deputy Director with data entry and maintenance of Donor records in CRM
Assist Deputy Director and NSRH team with event planning
Membership
Support member application processes and renewals
Support Membership Director and Operations Director with maintaining and updating Membership Management System (AMO)
Assist Membership Director with member recruitment and retention efforts (outreach, mailings, and email inquiries/correspondence)
Staff support
Assist with staff travel arrangements, when needed
Assist with scheduling needs (coordinating consultant meetings, meetings with stakeholders, etc.)
Support Board of Directors in scheduling meetings and creating reports
Conference and event coordination (ordering swag & tabling materials, venue registration, support team while they are on site)
Requirements
- Must have at least 5 years of administrative/ operations experience
- Must have some experience with Bookkeeping and invoicing
- Experience with a membership organization or association is a plus
- Experience working with websites (building pages, adding content, etc…) is a plus
- Must be comfortable working with a largely remote team across various time zones (lots of video calls)
- Must be a strong problem-solver
- Must be a strong communicator (verbal and written)
- Experience managing databases, Donorperfect or other CRM is a plus
- Must be proficient with Google Suite (Gmail, Drive, etc)
- Must be proficient with Office Suite (Word, Excel, etc)
- Must be comfortable navigating online meetings, workflow management, and collaboration tools.
- Must be a great team player and collaborator and demonstrate the ability to work effectively with individuals of diverse backgrounds (ethnicity, gender identity, religion, sexual orientation, ability, etc.)
- Muat be detail oriented with superior organization skills and dedication to completing projects in a timely manner
- Must have the ability to remain open and flexible within a growing organization and changing landscape
