Description
Assistant Controller - Remote
Annual Reviews (AR) is a nonprofit publisher dedicated to synthesizing and integrating knowledge for the progress of science and the benefit of society. Our top-ranked journals and highly cited reviews—written by some of the world’s foremost experts in their fields—promote innovation among researchers and advance scientific awareness among journalists, policy makers, business professionals, and others with an interest in the societal impact of research.
We are currently seeking an Assistant Controller with a strong background in Accounting who resides in one of the following states where Annual Reviews is registered to do business: CA, CO, GA, HI, MA, MN, NC, NY, OH, OR, PA, SC, WA, or WI and is available to work and be communicative during core work hours of 9am – 2pm PST. This is a full-time position.
As our Assistant Controller, you will play a crucial role supporting the Controller and collaborating with the Finance team to ensure compliance and maintain accurate and complete financial records in accordance with established policies and procedures. You will:
- Prepare financial statements, analyze cost variances, and provide monthly, quarterly, and annual financial reports.
- Assist with annual budgeting and quarterly forecasting. Collaborate with other departments to develop and monitor budgets.
- Coordinate month-end close schedule, including review of prepaids, accruals, bank recs, etc.
- Ensure accounting practices comply with internal controls, new/existing state and federal laws, and GAAP.
- Help establish and maintain internal controls. Work with the Finance team to maintain financial records and document system processes.
- Assist with internal, external, and regulatory audit processes and with audit schedules and preparations (financial audit, 403b, worker’s comp, other regulatory agencies).
- Review reconciliations balance sheet accounts; review sales, inventory, and COGS reconciliations; work with Finance team to correct accounting inaccuracies or imbalances.
- Review and record grant and donation data.
- Assist Controller with providing mentorship and guidance to accounting staff and assisting with their training and professional development.
Qualified candidates must have:
6+ years of progressively responsible accounting experience including 2 years in a Senior Accountant level role
- Experience in all of the following areas: GL, A/P, A/R, managing the audit process, budgeting and forecasting, financial reporting and analysis, compliance and internal controls
- Advanced knowledge of GAAP and federal, state, and local regulations for financial reporting
- High level of ethics, integrity, and professionalism
- Advanced proficiency in Excel, including pivot tables, VLOOKUP, SUMIFS, complex formulas and data validation and proficiency with Microsoft Word and Outlook
- Experience with ERP systems (proficiency in Microsoft Dynamics Business Central is a plus)
- Prior experience creating robust reports and ability to quickly learn new systems
- Experience mentoring and training accounting team members or prior leadership experience within the accounting function
- Exceptional attention to detail and accuracy
- Familiarity with financial due diligence, including profitability and risk analysis
- Familiarity with accounting treatment of different types of grants and donations
- Excellent verbal and written communication skills; able to communicate clearly and with diplomacy
- Proven analytical and problem-solving skills with the ability to make timely and sound decisions
- Exceptional organizational skills; able to prioritize work effectively and meet deadlines while adapting to changing circumstances
- Self-motivated with positive “can do” attitude and ability to work independently as well as in a collaborative environment
- Desire and willingness to take ownership of additional responsibilities for career development
- Nonprofit experience and knowledge of nonprofit accounting principles preferred
- Bachelor’s degree in Accounting or Finance, CPA or MBA a plus
- Experience processing or reviewing payroll is a plus, particularly previous experience with ADP
- Experience in the publishing industry is a plus
All candidates must be legally authorized to work in the U.S. without the need for employment visa sponsorship now or in the future.
Annual Reviews offers competitive salaries and excellent benefits. This includes a comprehensive health benefits package offered to eligible Regular Full-Time (FT) employees including medical, dental, vision, EAP, and FSA plans for these employees and their dependents on the first of the month following their hire date. We also offer the following benefits for eligible FT employees: the ability to participate in our retirement plan immediately upon hire and with the first pay period, enrollment in Life/AD&D/STD/LTD insurance coverage on the 1st of the month following their hire date, great time off benefits including 10.625 hours/month of accrued vacation time, 10 paid holidays + a 5-day paid winter break per year, sick time, opportunities to participate in other employee benefit programs after meeting service requirements such as our personal enrichment, professional development, matching gifts, and volunteer time off programs, meditation classes, and most importantly, the ability to work with an amazing group of people who care about each other and their work.
Pay Scale: Following is the salary range that Annual Reviews expects to pay for this position: $93,750– $130,000/year. Please note however, that actual compensation will be determined by several factors including but not limited to: specific home office location and level of experience and skills.
Annual Reviews is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, gender identity, gender expression, sexual orientation, national origin, physical or mental disability, medical condition, genetic information, marital status, age (40 and above), military status, status as a protected veteran or any other characteristic protected by federal, state, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact the Director of Human Resources at 650-493-4400 x 679 or by email at arhumanresources@annualreviews.org and let her know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this phone number or email address.
For more information about our commitment to equal employment opportunity, please click on each of the following: (1) Know Your Rights, (2) Pay Transparency Nondiscrimination Statement, and (3) AR EEO/AA Statement.
If you are interested in being considered for this position and you meet the qualifications above, please submit your cover letter and resume with your application.
Pursuant to the San Francisco Fair Chance Ordinance, Annual Reviews will consider for employment qualified applicants with arrest and conviction records.
